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ARWA Annual Technical Training Conference


From the 2015 ARWA Technical Training Conference, Montgomery
  
Hotel Information
on the Main Conference Page

 

Exhibitor General Rules and Procedures

• No signs banners, displays or exhibits will be permitted in the public areas of the Hotel without Hotel approval.

• No exhibitor shall assign or sublet any part of the space allotted to them except by written permission of the
ARWA. nor shall they exhibit, or permit to be exhibited in their space any merchandise or advertising matter not a part of the line in their regular course of business.

• ARWA reserves the right to restrain any exhibit materials, construction or curtains that obstruct the view of adjacent spaces.

• No helium balloons are permitted in the Exhibit Hall.

• No merchandise may extend out of the exhibit space into the aisles.

• An exhibitor may unload vehicles by utilizing the Service Drive. There will be uniformed attendants to direct you for off-loading. The Garage should only be used for small equipment that does not require a flatbed cart to transport. Parking at the Convention Center is $5.00 per vehicle, per day. All exhibitors will be allowed in and out privileges (based on availability) when the parking booth is manned.

• The Exhibit Hall will open at 8:30 a.m. on Monday, March 21, 2016. All setups must be completed by 8:30 a.m. Monday, March 21st. If an exhibit is not set up by 8:30 a.m. March 21, 2016 the ARWA reserves the right to assign that exhibit space to another company.

• A representative must be present at their exhibit space(s) at all times while the Exhibit Hall is open. All company representatives must wear their conference
name badge at all times.

• All exhibits must remain intact until 3:00 p.m. on Tuesday, March 22nd.

• The exhibitor assumes the entire responsiility and liability for losses, damages and claims arriving out of injury, damage or theft to the exhibitor's displays, equipment and other property brought upon the premises and shall indemnify and hold harmless the facility, agents, servants, employees and ARWA from any and all such losses, damages and claims.

• Exhibitors and all other parties must comply with Federal, State, Municipal and Center mandated fire codes which apply to public assembly facilities.

• All batteries must be disconnected. Fuel tanks are limited to 1/4 capacity. All keys will be held by Convention Center Loss Prevention. Vehicles will be inspected for compliance.

• The Mobile Convention Center is not responsible for loss or damage to merchandise, displays or articles sent or brought by exhibitor; the organization or its attendees. The Convention Center provides routine security services. The organization will be responsible for ordering and paying for any additional security required by the organization to protect exhibits, merchandise or to monitor attendance of an event. The Hotel must approve all contract security arrangements.

• No food or beverages may be brought into the Arthur R. Outlaw Convention Center. Any food sampling must be a direct component of your business, and must be approved prior to show start.

• Circumstances and operations not covered in these rules will be subject to interpretation, stipulations and decisions deemed necessary and appropriate.

Please DO NOT ship directly to the Mobile Convention Center. Exhibit materials may be shipped to our general contractor, Veal Convention Services (VCS), in advance for delivery to the show floor. Contact VCS at (205) 328-1010 for pricing and instructions relating to freight handling services. The deadline for your advance freight to be delivered to the VCS warehouse is Friday, March 11. 2016. VCS will also be available to assist with outbound freight after the show closes.

No pets are allowed in the Mobile Convention Center including the space occupied by the ARWA for the purpose of the ARWA Annual Conference Activities.

 

CANCELLATION POLICY
Exhibitors may register by Fax, OnLine or US Mail, however, space is not guaranteed unless full payment is received within two weeks of reservation date. Exhibitor Registration must be received by the ARWA on or before Friday, March 4, 2016.

Refund requests for cancellations must be in writing and will not be honored after this date. All cancellations will be assessed a $100 processing fee per company.

  
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